Cleaning vendor comparison worksheetThe lowest price only means something if the scope is the same. Fill in one column per company. Any blank answer is a question to ask before you sign.
Scope
| Question | Company A | Company B | Company C |
|---|---|---|---|
| Did they walk the building before pricing? | |||
| Written scope lists every area? | |||
| Restrooms: how often? | |||
| Trash: how often? | |||
| Carpets vacuumed edge to edge: how often? | |||
| Hard floors mopped: how often? | |||
| High dusting: how often? | |||
| Floor care beyond mopping included? |
Supplies and equipment
| Question | Company A | Company B | Company C |
|---|---|---|---|
| Who supplies paper goods and soap? | |||
| Who supplies trash liners? | |||
| Will they use your products if asked? |
Insurance and paperwork
| Question | Company A | Company B | Company C |
|---|---|---|---|
| General liability insurance (certificate received?) | |||
| Workers' compensation insurance (certificate received?) | |||
| Contract length and notice to cancel | |||
| What happens if they miss a night? |
People and communication
| Question | Company A | Company B | Company C |
|---|---|---|---|
| One named contact for you? | |||
| How do you report a problem? | |||
| How quickly do they respond? | |||
| Languages spoken | |||
| Same crew each visit? |
Price
| Question | Company A | Company B | Company C |
|---|---|---|---|
| Monthly price | |||
| Price per visit | |||
| Extras priced separately (list them) | |||
| How price changes are handled |
A few tips
- Ask each company for a certificate of insurance made out to your business, and check the dates.
- If one bid is much lower, compare the frequency lines. Lower bids often clean restrooms or vacuum less often.
- Ask who you call when something is missed, and how it gets fixed.
V&V will gladly be one of your columns. Request a walkthrough.